Personalised Postal Campaigns for UK Independent Schools
Build lasting connections with prospective families, current pupils, and alumni through beautiful, personalised physical mail. AllCards automatically designs, writes, prints, and posts bespoke greeting cards, A5 postcards, and letters tailored to every recipient. Connect your management system or CRM to effortlessly send timely welcome notes, open day follow-ups, and milestone celebrations.
Free to try · printing and UK postage included when you send
Put in your website and see the card your independent school would send — in about a minute.
Try it freeWhen schools send post
Six moments that work — each card written for the person it goes to.
Open Day Follow-Up
Sent shortly after prospective parents visit your school campus.
“Dear Sarah, thank you so much for joining us at our recent Open Morning. It was wonderful to show you around our grounds. Please scan the QR code to explore our digital prospectus and book your individual headteacher meeting.”
Welcome to New Families
Sent when a family accepts an offer of admission for the upcoming academic year.
“Dear Sarah, a very warm welcome to the school community! We are thrilled that your family is joining us this September. Scan the QR code to access your welcome pack, uniform guidelines, and upcoming term dates.”
Re-enrolment Reminders
Sent to current parents ahead of the annual re-enrolment deadline.
“Dear Sarah, as we plan for the upcoming academic year, we would love to confirm your child's place with us. Please scan the QR code to complete your seamless online re-enrolment form and view our term dates.”
Termly Pupil Milestones
Sent at the end of term to celebrate a pupil's outstanding progress or contribution.
“Dear Sarah, we wanted to write and express our gratitude for your support this term. Your child has achieved wonderful progress. Scan the QR code to watch a short video message from their form tutor celebrating their success.”
Alumni Reunion Invitations
Sent to former pupils ahead of anniversary reunions or fundraising appeals.
“Dear Sarah, we hope you are doing well since your time with us. We would be delighted if you could join us for our annual alumni gathering. Scan the QR code to reserve your place and share your recent news.”
Referral Thank You Notes
Sent to parents who refer a prospective family to the school.
“Dear Sarah, thank you so much for recommending our school to a new family. Your endorsement means the world to our community. Scan the QR code to view a special token of our gratitude from the admissions team.”
Seamless Admissions & CRM Integration
Connect AllCards to HubSpot, Zapier, or your administrative software to trigger physical mail automatically when prospective parents reach key admissions milestones.
Fully Personalised and Automated Printing
Each postcard or letter features tailored messaging, recipient details, and school branding, then gets printed and posted directly with UK postage included.
Track Scans Video Views and Leads
Every piece of post includes a unique QR code linking to dynamic web pages, allowing you to track scan rates, video messages, and parent engagement in real time.
Questions schools ask
How does AllCards integrate with our school admissions software?+
AllCards connects directly via API, Zapier, or native CRM integrations like HubSpot. You can also simply upload a spreadsheet of parent contacts to trigger personalised mail campaigns instantly.
Is UK postage included in the service?+
Yes, custom design generation, personalised messaging, high-quality printing, and Royal Mail postage are all included automatically.
Can we include personalised video messages or prospectus links?+
Each card or letter includes a unique QR code that directs parents to a custom web page featuring tailored video messages, digital prospectuses, or event registration forms.
How personalised can each letter or card be for prospective parents?+
AllCards writes each message in your school's unique tone of voice, addressing parents by name and tailoring content to specific entry years, open day visits, or interest areas.
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